Onward with Google Scripts

As I continue to work toward a useable gradebook in Google Sheets, I am tweaking the scripts along with it. One of the things I want this gradebook to do is to create progress reports or report cards based on 1st, 2nd, 3rd, or 4th 9 weeks, with no coding from me. To facilitate that, I have created global variables for the entire cumulative gradebook sheet. Here is an example of the code for those global variables.

The numbers correspond to column numbers in the spreadsheet. For the global variables, there are about 125 lines of code. This includes the templates for the progress reports, i.e. 1st, 2nd, etc.

My favorite part of this script is the Custom Menu. I have created a function for each of the nine weeks progress reports. Then in the menu, I have submenus which allow you to run each of the functions (separate scripts). Here's what the menu looks like:

The customizability of this function means that as a coder (VERY novice), you can create functions in Google Docs which will allow "non-techie" users to feel comfortable using them. This gets me excited! As long as I am comfortable creating (or stealing) code for some function, I can do pretty much anything I want in Google Docs.

Celebrating Success Part 2

I'm working on some positive self-speak so that I continue the trend of feeling better about the things that I am able to accomplish. So here we go:

As I have mentioned before, I am working to integrate scripts into my use of Google Docs. Today, I am going to share my transportation form.

We created a transportation form which is used by instructors. The instructor fills out the form, which emails their supervisor as soon as they submit. The email contains a link for their supervisor which takes them to the spreadsheet containing the responses from the form.

That spreadsheet contains a custom menu for administrators. The admin clicks on the row containing the request and selects "approve" from the custom menu. That, in turn, emails the campus supervisor AND creates an event on the calendar. The coolest part is that if the instructor chooses a bus, it makes the event on the bus calendar. If they need a van, it creates it on the van calendar. Additionally, if they need a van, it emails the person who coordinates the vans. However, she only gets emails if a van is needed.

I am quite excited about the way I could customize this form to do some very specific things. It took me quite a few days to get it just the way I wanted, but now it works quite well.

Presenting

Today I spent all day in a training. I'm going to be a sysadmin on our new Student Information System. They were training Business and Industry people today from our district. That means that while the training wasn't specific to me, I got to hear a lot of how the campus is set up, the type of questions I will likely be getting, and think about tables, databases, and reports. Sounds like fun, right? I know, it isn't fun to everyone, but it sure is to me! 

I was multitasking, meaning listening and working on some other things at the same time. I got two proposals entered to present at the Google Apps for Education Summit, which is happening in Oklahoma City in February 2015. I'm pretty excited about it since these summits usually happen in much more exotic locations, like Singapore, South Korea, India, Thailand, & the UK, just to name a few.

As a part of that summit, I'll be attending a pre-conference workshop which will allow me to begin the journey of becoming a Google Apps for Education Trainer. At this moment, there are no Google Certified Trainers in Oklahoma. I expect that this will change after this summit, but right now if you wanted Google training, you'd have to know someone or call someone from Texas to come up. I've done a little Google Apps training when I was still a teacher, but I wasn't certified by Google. I've learned so much in the interim. 

More learning. More certifications. More ability to help and serve others. Those are my goals.

Celebrating Success #1 - Progress Reports

I've not ever been very good at celebrating my successes. In fact, it has only been recently that I have allowed myself to acknowledge any sort of success in my professional or academic life. I've only ever considered my immediate family in terms of success and that has not been very long that I have done that either! 

I consider today a very successful day at work. Not that it was spectacular in terms of productivity (although I did get some things done), but today was the culmination of a couple of weeks of working on a project. The project was one in which I created a progress report workflow and tested it out on the automotive service program. 

When I say I created a progress report, I mean I took what my Student Services Director created and made it into something that would be automatically created from a spreadsheet in GoogleSheets. If you aren't familiar with GoogleSheets, you can check out Google's Getting Started with Sheets here. 

Anyway, over the last couple of weeks, I've been working on learning Javascript over at Codecademy so I can leverage Google Scripts (within Google Apps for Education, aka Google Drive, Calendar, etc.) 

When I say leverage, I mean automate. The project I've been working on is one in which faculty enter grades into a spreadsheet (among other things - employability ratings, attendance, etc.) and then the script populates a template document and creates a progress report for the student. Here's an example: 

Image credit: Jody Bowie
Identifying information removed

Bear in mind this was created automatically. I like to think of it as my internet minions doing my work. Granted, could have typed up these 53 progress reports, but this is just a test. We have far more than 53 students. Once the teachers learn to use the spreadsheet, progress reports then become easy. It's a matter of clicking on the administration menu (which is created by the script) and selecting the function you want to run. Or these could run on a specific date. The triggers for scripts are customizable. 

This is a brief overview, hopefully at some point I'll have the opportunity to present on this in the future. I've been working on this project, but also on a transportation form which auto-crates calendar events on specific calendars, a professional development form which creates a yearly transcript for instructors, and a daily work log in which student enter what they have done for the day and the teacher goes in and enters a rating on several factors - the script then moves that grade to the students' own spreadsheet. Imagine putting the daily grade form and this progress report together. Basically you have a gradebook which will can create documents for individual students. Scripts can also send email (like the results of a test or even send the progress report to a parent's email). The possibilities aren't endless, but I sure haven't plumbed their depths yet. 

Hopefully, I'll be posting more successes as I learn more, but I'm sure glad today for this one!